FAQ

Here we addresses basic questions regarding how to create projects, publications, study plans, and more.

If you don't find answers to your questions in the users guide or the FAQ, please contact a representative from your department of contact helpdesk directly: helpdesk@miun.se or extension 6130.

To open the users guide, click on the text below:

FAQ

• I am a student and can't see my study plan

  As a student, you need additional permissions in the system to see the study plans. Contact helpdesk and request "student permissions" in the research database.

  Updated 25 July 2011
• I am a tutor and can't see my student's study plan

  As a tutor, you need additional permissions in the system to see the study plans. Contact helpdesk and request “tutor permissions” in the research database. If after this you still do not see the study plan for a student, contact the student and request that your name be related in the study plan under “tutors.

  Updated 25 July 2011
• I can’t see my students’ study plans under “tutorship”

  This category is a merit category for you as a tutor to indicate the students whom you supervise. It is not related to the study plans. To see your students study plan requires that you have access to the study plans (see above).

  Updated 25 July 2011
• How do you create a study plan?

  After you have received student permissions to access the study plans:

  1. Click on ”my study plans” in the left hand meny bar.
  2. Choose ”add study plan”.
  3. In the first box next to the heading: study plan year, write in the current year (i.e. 2011)
  4. Under tutorship click on select and then search for the tutors name using one of the search functions.
  5. Click on ”add”. Repeat this process for as many tutors as you have and then click on close on the ”tutorship” meny bar.
  6. If you have a tutor outside of Mid Sweden University please contact helpdesk since a special account needs to be created for external tutors
  7. When you have filled in both the study plan year and tutor names you can save and close. This is recommended before filling in any other information in order to create the study plan
  8. Once created, the study plan will have the name of the current year, plus ”minor” (i.e., 2011-minor). This is the version that you will work in throughout the year. Please note: you should not have more than one minor version at a time.
  9. At the end of the year, when you report your activities to the faculty your current minor version will be saved and cloned and a new minor version will automatically be generated by the system with the next calendar year. You do not need to create a new minor version yourself.
  10. When you have created your study plan you are ready to fill in necessary information regarding your studies. Observe that in order to fill in the study plan, the status must be set to DRAFT.
  11. If you select ”approved by student” your study plan will automatically be sent to your tutor for review. If you approved your study plan by mistake, contact your tutor and request that they set the study plan back to DRAFT.
  12. For more information regarding how to fill in the study plan, please review the ”Study plan users guide” under HELP in the database.

  Updated 25 July 2011
• How do I register my courses in the research database?

  In the study plan there are three types of courses that you can register: MIUN courses, credited courses, and doctoral thesis credits.

  1. Courses with a course code can be selected from the list under ”GRADUATE AND ADVANCED LEVEL COURSES”.
     
     
  2. Courses that do not have a course code, or were completed prior to acceptance in the graduate program, should be written in under ”PLANNED INDIVIDUAL COURSES” by selecting ”add new”. Be sure to select planned under status. When the course has been credited in Ladok, the status will change to finished and the points will be accumulated in the research database.
     
     
  3. Activities that are associated with your thesis for which you receive credits can be registered under MILESTONES. When the milestone is in the planning or active stage, the status should be set to ”draft”. When the activity is completed, the status should be changed to ”approved by student” at this point the tutor can open the milestone and assign the number of credits. Be sure to change the status to ”approved by tutor” in order for the points to be registered in the database.

  Updated 25 July 2011
• How do I register a publication?
  1. To register a publication, click on “my publications in the left-hand menu bar.
     
     
  2. Select “add new publication”.
     
     
  3. At this point you will be asked to select a link in red text weblink to DIVA, which is a national database for registering publications, which is automatically linked to our research database.
     
     
  4. When you click on the link to DIVA, you will need to log in to DIVA with the same user id that you use in the research database.
     
     
  5. When you have completed the registration process in DIVA, your publication information will be imported to the research database during that night.
     
     
  6. Be sure to confirm the next day that your publication has been correctly imported. Under  “my publications”, you should see your newly registered publication. Open the publication and complete the registration process in the research database.

  Updated 25 July 2011
• My publications are not visible when I search for them?

  Each publication needs to be related to at least one research profile area in order to be visible in the public view. To do relate your publication, open the publication under my publications, and select one of the research profile areas under the heading ”AREA”.

   

  If your publication is still not visible, please contact Britt-Marie Sohlström (063-16 57 29) or Lars Våge (060-14 88 39) at the library and ask for their help to investigate the matter.

  Updated 25 July 2011
• How can I see my publications in chronological order?

  At the present time, the only way to sort your publications under ”my publications” is alphabetically, and that you can do by clicking on the word ”title” above the search field. If you want to have a complete overview of your publications, you can create a CV using the CV function in the left-hand menu.

  Updated 25 July 2011
• When I try to add a project it requires me to fill in "Area". What is "Area"?

  Area is a category that represents the different research profile areas for the university. You need to relate your project to at least one from the available list in the database. If you do not wish to select one of the sub-areas then you can choose ”Mid Sweden University” as the main research profile area for your project.

  Updated 25 July 2011
• Where should I register that I have completed forskarhandledarutbildning or högskolepedagogik?

  Under my merits. Be sure to select the merit type from the pull down menu that matches the course name.

  Updated 25 July 2011
• What’s the difference between conference and travel?

  Travel represents activities such as teacher-exchange, study visits, guest researcher at another institution. It does not include travel for projects or for conference participation.

  Updated 25 July 2011
• My question isn’t answered in the FAQ

  There are two users guides under the HELP function in the research database. One is a general user guide and the other addresses questions regarding publications.

  Updated 25 July 2011