The process begins with a start-up meeting/workshop initiated by the research environment steering group. At the meeting, the research environment strategy and areas that needs attention are presented, calls that are searchable and what we preferably should aim for are discussed and, where appropriate, particular projects or areas that needs to be developed. All senior researchers in the KK research environment are invited to this informal start-up meeting. After the meeting, an invitation to submit proposals is sent out to all researchers.

Forms and templates

• Template to write a draft: Project Draft_KKM_Template_2015
• Instruction power point presentation of drafts 2015
• Template to write a proposal: Project Proposal_KKM_Template_2015

Write the project plan as specified in the call text from the Knowledge Foundation

Övrigt material med relevant information

• Call for proposals, documents (updated continuously)

May-June year 1 - External review
July-August year 1 - Revision
August-September year 1 - Second review (If required)
The faculty ensures that the project plans are sent for external review - both scientific review and review of the co-production. If a project does not receive high enough scores from reviewers, a revision reflecting comments and feedback must be done, then the project proposal is sent for a second review. The complete proposals are again presented to the research environment reference group; they are also presented and reviewed by the faculty board.

September year 1 - Final projects incl. complete budget templates
October year 1 - Checkup, formal requirements
The project plans should be complemented by budget templates - an internal template approved by the department economist and a completed Knowledge Foundation budget template, before all formalities are internally reviewed by the faculty. In connection with the writing of the research environment work plan, the dean decides on a prioritization of project proposals.

End of October year 1 - Submission of applications along with work plan
The applications are submitted to the Knowledge Foundation together with the work plan at the end of October, then the Knowledge Foundation's Expert Group implement a hearing at Mid Sweden University. The outcome of this hearing will result in a decision by mid-December on which ones of the proposed projects that will be granted funds.

Forms and templates

• Review Templates used by external reviewers of scientific quality / co-production (supplemented by more if required):
  
  • Evaluation form_scientific_HÖG_2015
  • Evaluation form_scientific_SYNERGY_2015
  • Evaluation form_co-production_HÖG_ProSpekt_2015
  • Evaluation form_co-production_SYNERGY_2015
• Checklists are used internally by the faculty (supplemented by more if required):
  
  • Checklist Formal Requirements_HÖG 15
  • Checklist Formal Requirements_SYNERGY
• Budget templates:
  

  • Mid Sweden University’s internal budget template: See Mid Sweden Univerity´s webpage for updated version and information.

We will publish new budget templates from Knowledge Foundation as soon as they arrive. 

Other relevant information

• Guidelines on Approved Expenditures 20140101

In mid-December, Mid Sweden University receives the decision on the financing of actions by the Knowledge Foundation. When start date and budget of the granted projects are approved by the Knowledge Foundation, they send out contracts for signing of Mid Sweden University and participating companies. It is Mid Sweden University’s task to ensure that the signatures come in on time. In conjunction with the contracts, we also establish IPR agreements and researchers’ agreements with participating researchers. As soon as everyone, including the Knowledge Foundation, has signed the agreement, the project can be set up as an activity in Agresso.

The final report is made and sent in to the Knowledge Foundation in conjunction with the work plan or the progress report, as described in the agreement. The final report consists of, in accordance with the agreement; a project report, summaries from participating companies with comments about the project outcomes – the business advantage, together with companies financial reporting and the internal Mid Sweden University’s financial reporting - signed by department economist and project manager. All this will be submitted to the Knowledge Foundation. In addition to this, the project manager will write a supplement to the final report, designed to provide additional input for external reviewers in our internal evaluation process of completed actions. As far as possible, the same external experts who initially reviewed the application also will be asked review the final report.

Forms and templates

• Template to write a final report: Final report_slutrapport insats 2015
• Template for company’s financial report: Ekonomisk rapport_företag_mall
• Template for internal financial final reporting: Ekonomisk slutrapport_insatser 2015
• Template to write a supplement to final report: Supplement to final report_tilläggsrapport insatser_2015