Office 365

Rules for Office 365

Checklist when using teams

The routine is a part of the Mid Sweden University management information system for information security.

Routine description for digital workspaces

The General Data Protection Regulation also applies to information in e-mail, chats, etc. In principle, all messages that are accessed or sent from a user account contain at least one personal data (sender / recipient / signature, etc.). Therefore, we must, in addition to following the rules of public documents, also follow the rules of personal data processing.

Office software for word processing, calculation and presentation.

Introduction and training

Windows

• Word for Windows training
• Excel for Windows training
• PowerPoint for Windows training

Mac

• Office for Mac Quick Starts

E-mail and calendar.

Introduction and training – Outlook

• Outlook training (Windows, iOS, Android and on the web)
• Outlook for Mac Help

Teams is a collaboration workspace where you can create specific groups, e.g. your department (or equivalent) or for a project/work area. The group can share files and collaborate in real time, and the team can e.g. have a common Planner with tasks that need to be implemented and use Forms to create votes in the team. It is also possible to connect other external applications.

Just like in Skype, you can chat, participate in calls and online meetings in Teams.

Introduction and training – Teams

Microsoft Teams video training

OneNote is an alternative to a regular notebook. You have your own place to quickly save your thoughts, ideas and plans. If you are e.g. working in a group, OneNote is useful for the joint meeting notes.

Introduction and training – OneNote

OneNote video training

OneDrive is your personal space where you can save files. You own them, but if you want, you can share selected documents with others, and in real time, together and from anywhere, work in the document and update it.

Introduction and training – OneDrive

OneDrive video training

SharePoint is a common area where files from a team are saved. The files are shared within the team and all team members can work with the files in real time.

Create and share files – SharePoint

Video: Create, upload, and share files in a document library

Planner is a digital planning solution where each task is added to and distributed within the group. The data can then be followed up in a simple and clear way.

Introduction and training – Planner

Microsoft Planner video training

Yammer is best described as a social network for the organization, much like the organization's own Facebook. It is built around open communication and is in many ways inspired by the large social forums we otherwise use. Compared to Teams, Yammer acts more like a discussion forum.

Introduction and training – Yammer

Yammer video training

Forms is a tool to create and conduct studies, tests and polls.

Introduction and training – Forms

Guide Microsoft Forms

Skype – Teams

Mid Sweden University is currently transitioning from Skype to Teams. The goal is to phase-out Skype by 31 December 2020.

During the transition, we will make use of "Islands-mode", which means that we are running both Teams and Skype for Business, parallel and unrelated to each other. We will train the staff in Teams, so that everyone uses both clients for a while. When most of all users are running Teams, users are transferred to Teams-Only mode. When all users are in Teams-Only mode, we will shut down Skype.